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Academic Vacancies

Applications are invited from suitably qualified and experienced candidates for the following posts:

Gwanda State University is an equal opportunities employer. Women and people with disabilities are encouraged to apply.

FACULTY OF NATURAL RESOURCES MANAGEMENT AND AGRICULTURE

Dean

Job SummaryThis is a senior academic Leadership position which requires a dedicated, innovative, dynamic and results oriented academic with proven and sound credentials in respect of all the pillars of Educatiosn 5.0.  The Executive Dean provides overall leadership and management functions to the faculty and reports the Vice Chancellor.

Duties and Responsibilities

  • Faculty planning and control in specific areas such as human resources, budgeting, academic programmes, faculty equipment and teaching as well as office space.
  • Developing, managing, monitoring academic programmes.
  • Developing Strategic partnership and linkages with faculty alumni, academic institutions, industry and commerce as well as government agencies and local communities.
  • Mobilising resources for the faculty.
  • Fostering and maintaining a conducive learning environment within the faculty as well as implementing the policies and strategic objectives of the University and faculty.

Qualifications and Experience

  • First Degree in Natural Resources Management and/or Agriculture.
  • A Master’s Degree in Natural Resources Management and/or Agriculture.
  • A relevant PhD is a must
  • At least five (5) years’ relevant experience, two (2) of which having been spent as a Deputy Dean, Chairperson of a Department or equivalent.

 

Non-Academic Vacancies

1.       Vice- Chancellor’s Office

1.1.      Monitoring and Evaluation of Performance Contracting

Director of Monitoring and Evaluation Performance Contracting (1 Post)

 Job Summary

This is a Senior and Strategic position in the University which requires a highly motivated, innovative and results focused change leader.  The Director will be responsible for assisting the Vice Chancellor in inculcating a results based culture across the entire spectrum of the University Community as well as driving and championing the implementation, monitoring and evaluation of performance contracting in the University. The incumbent reports to the Vice Chancellor.

Duties and Responsibilities

  • Educating the entire University community about performance contracting.
  • Facilitating the negotiation of performance contracts ensuring that the negotiated targets, performance indicators, progress assessment approaches and incentive structures are clear, relevant and understood by all.
  • Leading and coordinating the implementation of the performance contracting process and cycle.
  • Collating and analysing the performance contracting data and writing reports for the attention of the management team.
  • Facilitating the monitoring and review of the performance contracting policies, systems and procedures and recommending appropriate changes.

Qualifications and Experience

The ideal candidate should have:

  • First degree in Human Resource Management/Monitoring and Evaluation.
  • A Master’s degree in Human Resource Management/Monitoring and Evaluation.
  • A relevant PhD will be an added advantage.
  • A professional Diploma/Higher Diploma in Monitoring and Evaluation will be a distinct advantage.
  • At least three (3) years relevant experience in a management position.
  • Working in a University setting and/or membership to a professional body will be an added advantage

 

1.2.      Information and Communication Technology Department

1.2.1.   Director of Information and Communication Technologies (1 Post)

Job summary

This is a position of strategic importance to the University which requires a highly motivated, innovative and solution focused leader.  The Director is responsible for driving the University’s desire and aspiration to make ICT the principal mode of teaching and learning as well as administration.  The incumbent reports to the Vice Chancellor.

Duties and Responsibilities

  • Leading, directing and managing the ICT infrastructure of the University, ensuring good governance and systems functioning, including digitalising the information technology environment for process optimisation.
  • Implementing the University’s ICT strategy which exploits emerging technologies to enhance the value and benefits to the University community.
  • Planning and implementing the University’s information management systems as well as procuring the hardware and software that meet the University’s needs.
  • Directing the effective delivery of networks, development, and disaster recovery systems process.
  • Maintaining relations with diverse stakeholder groups in respect of ICTs and ensuring that strategies are in place to respond to identified campus wide needs as well as providing capacity building opportunities to user groups.
  • Managing and controlling the departmental budget within the framework laid down by the University.
  • Remaining up to date with developments in ICT to ensure that the University maintains technology relevance and currency and remains at the forefront of ICT developments.

Qualifications and experience

Applicants must have:

  • First degree in Computer Science/Information Technology/Software Engineering/Hardware Engineering
  • A Master’s degree in Computer Science/Information Technology/Software Engineering/Hardware Engineering
  • A relevant PhD will be an added advantage.
  • At least five (5) years relevant experience at managerial level preferably at a University setting.
  • Possession of a professional qualification and/or membership to a professional body will be an added advantage.

 

1.2.2.   Software Engineer (2 Posts)

 Qualifications and Experience

  • A Bachelor’s degree in Information Systems/Computer Science/Software Engineering.
  • Good communication skills and leadership qualities.
  • At least one (1) year experience in developing systems preferably in a University setting.
  • A professional certification in programming, Oracle databases, SQL will be an added advantage.

Duties and Responsibilities

  • Conversant with the full systems development life cycle, capable of designing and building enterprise-wide applications and databases that help the institution achieve its set goals.
  • Must have an in-depth knowledge of SQL Server database development tools.
  • Advanced knowledge of at least two of the following JavaScript, HTML5, C++, C#, ASP, JAVA, PHP and Visual Basic.
  • Gathers requirements from relevant departments and third party integrators.
  • Develops systems/software according to standards, policies and system requirements.
  • Experience with software architecture principles, requirements, interfaces and integrations.
  • Proposes solutions to address challenges raised by system users.
  • Guides application coding, creates reports and mentors the junior developers.
  • Sound knowledge of software development frameworks.
  • Experience in deploying systems on Unix/Linux/Windows environments.

 

1.3.   Student Affairs Division

1.3.1.      Dean of Students (1 Post)

 Under the general direction of the Vice-Chancellor, the Dean of Students is responsible for policy development, administration, supervision of staff and students, budget development and oversight, and program planning and implementation for the Office of Dean of Students. The Dean of Students is responsible for the management and direction of Student Conduct and serves as an advisor to the Students. The Dean of Students shall coordinate and direct students’ welfare services, participate in the formulation of student welfare policies, advise management on problems relating to policy, counselling and administration of the Student Affairs Division. The Dean of Students serves as an advocate for students and the student voice in University decisions that directly affect students’ education and well-being.

Qualifications and Experience

The ideal applicants should possess:

  • Five (5) Ordinary Level Passes including English Language.
  • A Bachelor’s degree in Humanities/Social Sciences/Administration/ Education.
  • A Masters’ degree in Humanities/Social Sciences/Administration/Education and
  • An earned PhD in the above areas.
  • Five (5) years relevant working experience in Student Affairs Administration/Educational Leadership at a managerial level or Chairperson of an Academic Department.
  • In addition, applicants must possess communication, presentation and leadership skills.

Duties and Responsibilities

  • Developing a Student Affairs framework that supports the enhancement of student learning outcomes and general conduct on and off campus;
  • Initiating and implementing training programmes for students on and off campus;
  • To ensure the efficient management of the Division and quality provision of services to students;
  • Planning and implementing Student development programmes, enabling students to grow socially, emotionally and academically;
  • Promoting the values of pluralism, diversity and multiculturalism;
  • Preparing and administering budgets and overseeing expenditure of funds in the Student Affairs Division;
  • Providing leadership for the development and delivery of essential Student Affairs and Services programs;
  • Developing and maintaining an appropriate organisational structure for the delivery of essential Student Affairs programs;
  • Conducting research studies on students and their needs;
  • Working with other University Officers to provide a safe and secure campus environment in which students learn and grow;
  • Conducting evaluation, assessment and program review on all units in Student Affairs;
  • Providing appropriate staff supervision and professional development;
  • Representing Student Affairs on important committees and providing reports on key student issues;
  • Representing the University at international fora where issues of Student Affairs are tabled.

 

1.3.2.   Sports Director (1 Post)

 Qualifications and Experience

  • Five (5) Ordinary Level Passes including English Language.
  • First degree in Sport.
  • A Master’s degree in Sport an added advantage.
  • At least five years’ experience of managing and administering sport.
  • Affiliation to a Sporting body /association an added advantage

Duties and Responsibilities

  • Schedule, coordinate and facilitate meetings of the University Sports and Recreation Advisory Board.
  • Draw and ensure implementation of the section calendar.
  • Source sponsorship in cash or kind from the various stakeholders who do business with the institution.
  • Lead and accompany various teams on trips and excursions and attend Student Activities Committee meetings.
  • Promote the University’s sporting and recreational vision, mission and objectives.
  • Develop and manage the university sports academy by ensuring a wide range of organized activities on offer.
  • Work closely with each University’s athletics and student activities departments to define needs, build connections and negotiate space for the program.
  • Negotiate external facilities as needed.
  • Develop and implement assessment and evaluation mechanisms, providing data and reports to key University committees including the Dean of Students.
  • Evaluate, develop and ensure compliance with best practices in program and risk management.
  • Manage the Sport and Recreation budget.
  • Identify collaborative program opportunities across campuses and reserve shared space for programs.
  • Collaborate with other departments, particularly in efforts to advance fitness and wellness.
  • Develop collaboration and strategic partnerships with sports organizations (Sports and Recreation Commission, Zimbabwe Olympic Committee and National Sports Association foundations, corporate world and government agencies).

 

1.3.4.        Chaplain (1 Post)

The Chaplin shall report to the Dean of Students for the co-ordination of religious activities to the University’s stakeholders that comprises students, staff and the community in and around the University.  The Chaplin will also work with the University community on issues of welfare.

Qualifications and Experience

  • Five (5) Ordinary Level Passes including English Language.
  • A minimum of a first degree in Theology
  • A Masters degree will be an added advantage.
  • Being an ordained Minister duly recommended by their denomination is a must.
  • At least five (5) years pastoral experience.

Skills and Competencies

  • Professional and of mature disposition.
  • Good communication skills.
  • Unquestionable Integrity. 

Duties and Responsibilities

  • To co-ordinate religious activities at the University and offer religious and spiritual guidance to students and staff.
  • To provide pastoral care and support to students and staff.
  • To provide psycho-social support to students and staff.
  • Representing the University at funerals of staff and students.

 

1.3.5. Counsellor (1 Post)

Qualifications and Experiences

  • Five (5) Ordinary Level Passes including English Language.
  • Bachelor’s degree in Counselling/Psychology/Social Work.
  • Master’s degree in Counselling/Psychology/Social Work will be an added advantage.
  • Registration and current practising certificate with the Allied Health Practitioners Council of Zimbabwe is a must.

Duties and Responsibilities 

  • Providing counselling and advisory services to students and staff.
  • Managing and maintaining proper records for all the counselling sessions held for future reference and audit purposes.
  • Preparing budgets for the Counselling and Advisory Services Department.
  • Presenting reports in Student Affairs meetings.

 

1.4.      Department of Physical Planning, Works and Estates

Quantity Surveying Technician (1 Post) 

Qualifications 

  • Minimum of a Higher National Diploma (HND) qualification in Quantity Surveying.
  • Possession of a Certificate in Project Management is an added advantage.

Experience and Qualities 

  • Minimum of three (3) years post qualification experience.
  • A team player.
  • Ability to use Microsoft Office Package and Quantity Surveying software.
  • Knowledge of the Tendering Process.
  • Able to work under minimum supervision.
  • Ability to read construction drawings. 

Duties and Responsibilities

  • Attends meetings with various University Departments/Units to document requirements for projects in order to prepare project scopes and/or bills of quantities as required.
  • Measuring construction works for University infrastructural projects.
  • Assists in the Technical Evaluation of tenders.
  • Preparing projects cost estimates and material schedules.
  • Preparing of projects cost variation schedules and project cost reconciliations.
  • Advising on project cost cutting measures.
  • Liaise with the Department’s Clerks of Works on project sites to obtain relevant information on ongoing and completed construction works.

 

1.5.      Internal Audit Section

Assistant Internal Auditor (1 Post)

 Qualifications and Work Experience

  • Bachelor’s degree in one of the following Auditing/Accounting/Finance, from a recognised institution.
  • Relevant professional qualification such as (CIS, CIMA and ACCA) is an added advantage.
  • Five Ordinary Level Passes including English Language and Mathematics.
  • At least one (1) year post qualification experience in an auditing and accounting environment.

 Skills and Competencies:

  • Take responsibility and accountability for completion of tasks.
  • Have excellent planning and organizing skills.
  • Strong presentation, analytical, communication and interpersonal skills.
  • Professionalism and strong work ethic
  • Knowledge of internal auditing, internal controls and risk management.

Duties and responsibilities

  • Assisting with the development of annual audit plans for review by the Internal Audit Manager.
  • Planning audit engagements.
  • Conducting independent verification of all accounting and asset records.
  • Preparing working papers and reporting audit findings.
  • Distributing reports and ascertaining that appropriate action is taken on reported audit findings.
  • Filing working papers and audit reports.
  • Reviewing and evaluating internal control systems and making recommendation
  • Gathering audit evidence
  • Carrying out special investigations/reviews as and when assigned.

 

2.         BURSAR’S DEPARTMENT

2.1.      Principal Accountant (2 Posts)

Qualifications and Experience

  • Five (5) Ordinary Level Passes including Mathematics and English Language
  • Bachelor of Commerce Honours Degree in Accounting/Finance /Banking.
  • A relevant Master’s Degree is an added advantage.
  • A professional qualification in Accounting is an added advantage.
  • At least two (2) years experience as an Assistant Accountant.
  • Experience in Pastel and Paywell packages would be a distinct advantage.

Duties and Responsibilities

Reporting to the Deputy Bursar, the duties of the Principal accountant shall include:

Planning and Budgetary Control (1 Post)

  • Preparation of annual and three year rolling budgets to meet deadlines in line with the strategic planning objectives of the university and to meet deadlines for submission to parent Ministry.
  • Provide budgetary advice to faculties and departments on Budget performance and ensure adherence to budgeted expenditure, to also include monitoring departmental expenditure and commitment registers.
  • Preparation of budgetary performance reports, management accounts, variance analysis reports as well as costing reports.
  • Overseeing payroll processing.
  • Costing of individual programmes and processes.
  • Preparation of year-end audit schedule.

 

Assets and Projects (1 Post) 

  • Provide direct administrative support to the University departments regarding the control and maintenance of assets.
  • Records and reports on all purchases, transfers, sales, and disposals of assets in a timely manner and in accordance with University requirements.
  • Assets tagging, conduct inventories, record keeping, ledger reconciliation, and generate accounting reports.
  • Assist in the costing, monitoring and accounting of University’s Infrastructural Projects including PSIP.
  • Liaising with the parent Ministry on Grant Aided Funding and acquittal processes.
  • Preparing financial analysis and program spending reports related to PSIP and grant aided projects on regular basis.
  • Processing project progress payments certificates.
  • Reconciling and monitoring construction projects retention accounts.

 

2.2. Assistant Accountant (1 Post)

Qualifications

  • A first Degree in Accounting/Finance/Banking.
  • A professional qualification in Accounting is an added advantage.
  • Five (5) Ordinary Level Passes including English Language and Mathematics. 

Experience and Qualities

  • Have a minimum of two (2) years experience.
  • Working knowledge of accounting related computer packages (e.g. Pastel, Paywell, Excel) and meticulous attention to detail.
  • High level of professionalism and integrity.
  • Skill in performing detailed and complex numerical computations and reports.
  • Good interpersonal communication and documentation skills.

 Duties and Responsibilities

  • Supervises activities of subordinates.
  • Preparing, examining, and analyzing accounting records for accuracy and completeness.
  • Maintaining financial security by following internal controls.
  • Preparing Payroll.
  • Prepares financial reports and reconciliation ensuring conformance to reporting and procedural standards.
  • Advises administrative management as to procedures concerning expenditures and other accounting practices.
  • Maintains accounting and budget records.
  • Researches, analyzes, and uses independent judgment in a variety of daily and non-routine decisions affecting assigned function.
  • Reviews statements of accounting information and other reports provided by the university general ledger system.

 

3.         LIBRARY DEPARTMENT

3.1.      Sub-Librarian (1 Post)

Job Summary

The Gwanda State University Library invites resourceful, service-oriented and self-directed individuals to apply for the position of Sub Librarian – Digital Library Services. The Sub Librarian is a member of the senior Library management team. The incumbent will work closely with the Deputy Librarian to provide vision and strategic direction in the management of digital library services to support the University’s teaching, learning and research activities. The post-holder will play a key role in implementing innovation and change within the library ensuring that services delivered are flexible, user-focused, and at the leading edge of best practice within the profession.

Qualifications

  • A Master’s Degree in Library and Information Science.
  • A first degree in Library and Information Science

Duties and Responsibilities

The Sub Librarian will be responsible for;

  • Contributing to the development of policies, programs and projects to enhance the delivery of digital library services.
  • Managing the library’s electronic resources including off campus authentication system.
  • Leading the design and delivery of digital information literacy skills training programmes.
  • Liaising with academic staff on the embedding of digital services and digital information literacy skills teaching within the curriculum.
  • Co-ordinating, developing and monitoring usage of the Library’s web content including electronic resources.
  • Ensuring smooth operation of various Library online services including library website, virtual reference platforms, research guides, institutional repository and the online public access catalogue.
  • Actively promoting and facilitating the innovative use of new library technologies at both operational and strategic levels.
  • Creating, developing and maintaining online research guides and other guides using appropriate software, e.g SubjectsPlus.
  • Collaborating with the ICT department to embed digital library services into the E-learning management system to enable seamless access to information resources by students.
  • Answering advanced enquiries and contributing to specialist enquiry services.
  • Promoting and marketing Library digital services and resources.

Knowledge and Experience

  • Have at least three (3) years post qualification experience in a University Library setting at least as an Assistant Librarian.
  • Experience in developing and managing digital collections, digital services or a digital repository.
  • Excellent library systems and IT skills, especially in relation to web and resource discovery, and including website content management.
  • Excellent analytical skills with the ability to interpret data including COUNTER statistics.
  • Knowledge of research impact and analytics, copyright, scholarly communication and publishing, research data management and open science.
  • Good knowledge of current developments and innovative practices related to digital library services.
  • Sound knowledge and understanding of the issues and challenges associated with library services in a university environment.

 

3.2.      Assistant Librarian – Content Management (1 Post)

Qualifications and Experience

  • Applicants must have at least a first degree in Library and Information Sciences plus two (2) years post-qualification experience.
  • A Master’s degree in Library and Information Sciences will be an added advantage.
  • Experience with acquisitions and management of resources and collections.
  • Experience with KOHA Integrated Management System
  • Excellent written and verbal communications skills (digital and in-person).

Duties and Responsibilities

  • Providing overall leadership in the planning, organisation and evaluation of the Technical Services’ Content Management unit;
  • Assist with management of physical and digital resource collections, including the coordination of selection, deselection, evaluation and other collection management projects.
  • As the Chief Cataloguer, develop procedures and workflow routines which can be used to accomplish objectives and improve efficiency of the Content Management unit;
  • Providing quality control and evaluation of classification, cataloguing and indexing standards of information resources in all formats;
  • Supervising Content Management services, staff and activities, including providing timely and efficient processing flow of Library resources;
  • Cataloguing and processing of educational resources using the Library’s automated system and standards;
  • Classifying and providing subject indexing for new acquisitions;
  • Performing cataloguing database maintenance activities by implementing corrective actions, such as editing records, transferring items and withdrawing items;
  • Maintaining awareness of new cataloguing developments, trends and best practices, and participating in on-going training activities;
  • Collecting and utilising information from cataloguing statistics;
  • Assist in research activities as needed, including: liaison duties, research consultations, embedded librarianship, etc;
  • Responsible for collection development and collaborates with the faculty and the Librarian Liaisons on selecting relevant library resources in all formats;
  • Assisting with administrative tasks associated with content management as required from time to time.

 

4.        REGISTRAR’S DEPARTMENT

4.1.     Examinations Officer (1 Post)

Qualifications and Experience

  • The ideal applicants should possess five (5) Ordinary Level Passes including English Language.
  • A Bachelor’s Degree in Administration/Management/Education
  • A Master’s Degree in Administration/Management/ Education.
  • At least five (5) years experience, two (2) of which should be in an administrative role in a University setting.
  • Proficiency in Microsoft Word, Excel and Power Point.

Duties and Responsibilities

  • Developing and reviewing examinations rules and regulations, policies and standard operating procedures
  • Liaising with chairpersons of departments on examinations policy and procedures
  • Coordinating the compilation of sessional Examinations Timetable
  • Managing preparations for examinations including acquisition of examination stationery
  • Coordinating the printing of examination papers, receiving and ensuring secure storage of question papers
  • Coordinating the appointment of External Examiners, overseeing their travel arrangements and processing of honorarium claims
  • Facilitating training of invigilators and supervising examinations
  • Distribution of examination papers to examination venues and dispatching scripts for marking
  • Organising appropriate provisions for students with special needs
  • Monitoring the processing of examination results
  • Supervising the processing of degree certificates and checking all certificates for correctness
  • Monitoring and reviewing the examinations system for continuous improvement in line with international best practice
  • Servicing the termination of studies (appeals committee) and other University Committees as assigned
  • Supervision of examinations office staff.

 

4.2.      Senior Assistant Registrar, Admissions and Student Records (1 Post)

Qualifications and Experience

  • The ideal applicants should possess five (5) Ordinary Level Passes including English Language and Mathematics.
  • A Bachelor’s Degree in the following areas; Records keeping/Management Sciences/Statistics /Mathematics/Operations Research.
  • A Masters Degree in Records Keeping/Management/Administration/Statistics/ Mathematics/Operations Research
  • At least two (2) years experience in any of the following; Admissions, Record Keeping, Faculty/Department Administration in a tertiary institution.

Duties and Responsibilities 

The Senior Assistant Registrar, Admissions and Student Records will be responsible for the following;

  • Management of the University Admissions systems, procedures and processes.
  • Management of student recruitment, admission, registration and maintaining an up to date record.
  • Manages and ensures the accuracy of Student Records and Statistics.
  • Design, distribute and receive application forms in collaboration with the Deputy Registrar, Academic Affairs.
  • Design and facilitate student recruitment advertisements.
  • Issue admission letters to admitted students.
  • Manage a student database and generate reports as required.
  • Perform Secretariat duties to University committees.

  

4.3.      Administrative Assistant (Student Admissions, Statistics and Registration (1 Post)

Qualifications and experience

  • The ideal applicants should possess five (5) Ordinary Level Passes including English Language and Mathematics
  • Bachelor’s Degree in Statistics/Mathematics/Operations Research from a recognised University.
  • At least one (1) year experience dealing with statistics in the Public or Private Sector
  • Computer literacy will be a distinct advantage.

 Duties and Responsibilities

In consultation with the Senior Assistant Registrar, the incumbent will be responsible for, but not limited to the following:

  • Admitting and registering students to relevant programmes as per University policy.
  • Maintenance of accurate student statistics as per the University needs.
  • Designing and implementing student data collection instruments in line with the University expectations.
  • Marketing University programmes to prospective students.
  • Attending to queries related to admissions, fees and registration.
  • Maintenance of accurate students records, for current students and graduates.
  • Attending to all student queries.
  • Servicing relevant University Committees.

Conditions of Service

Medical Aid, Leave and Pension Benefits are offered. The information on salary and other benefits will be made available to the short-listed candidates.

Applications

Soft copies in a single continuous PDF file of each of the following: application letter, certified copies of educational and professional certificates, national identity card, birth certificate and curriculum vitae giving full personal particulars including full name, place and date of birth, qualifications and previous employment and experience, present salary, date of availability, telephone number, email address, names and addresses of three referees including email addresses should be sent to deputy.registrar@gsu.ac.zw or hand delivered to:

Deputy Registrar
Human Resources Section
Gwanda State University
Epoch Mine Campus
P O Box 30
Filabusi

The closing date for the receipt of applications is Friday, 14 October 2022. Only shortlisted candidates will be contacted.